EXHIBIT GUIDELINES

Booth Placement

All efforts will be made to locate exhibits in the mainstream of the conference meeting space to maximize interaction with participants while minimizing nearby placement of organizations with similar products. Booth assignments will be determined by MissAADS staff.

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Set-Up

Vendors will be responsible for transporting, unloading and setting up their own materials on site. Set-Up hours for exhibitors are April 28, 2023 at 7:00 a.m. Participants at the conference begin to visit the exhibits on April 28, 2023 at 8:00 a.m. and throughout the conference. The last session ends on April 30, 2022 at 12 noon. All exhibits must be removed by the close of the conference.

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Display

The display fee includes a skirted 6' table and two chairs. If you plan to display a banner, it must fit within your space. Any necessary services or equipment such as audio visuals, extension cords, etc. must be supplied by the exhibitor, or arrangements made ahead of time from the University of Southern Mississippi's Thad Cochran Center by the exhibitor, and must be indicated on the Exhibition Application Form. We encourage you to provide complimentary giveaways, materials, resources or hold drawings at your individual displays.

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Sales/Handouts

Cash sales are allowed with the exception of food and beverage sales. Sales are subject to Mississippi sales laws. This applies to any sale by cash or contract that is consummated at the show. No latex or helium balloons or potentially dangerous or nuisance items may be handed out.

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Electricity

Electrical outlets will not be provided unless you request/ order them in advance on the Exhibit Application Form. Please indicate your electrical services needs on your Exhibit Application Form.

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Confirmation

Your business will be confirmed as an Exhibitor upon the receipt and clearance of your check or Money order payment with the Exhibit Application Form. You will be included in the Exhibitor list in the conference program provided your form and payment in received by February 28, 2023.

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Cancellation/Release

All rental space, assigned/ or contracted for, which Exhibitor cancels after February 28, 2023, will cause forfeiture of all deposited monies and fees. Any and all Exhibitors who have contracted space and do not show up at the event, all monies will be forfeited. Any and all Exhibitors who have contracted for space and have not paid for the show prior to show date will only be allowed to set up if space is available and payment is made.

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Questions? Call (601) 341-0441